Dynamics 365 Business Central Tips and Tricks
Here are tips and tricks to take advantage of if you’re new to Dynamics 365 Business Central or an experienced user who needs a refresher.
Microsoft Dynamics 365 Business Central is known for increasing operational efficiency for modern businesses. It automates manual tasks and business users find themselves with more time for analytical tasks and more. What if you could use tips and tricks to use Business Central even more efficiently?
Here’s a quick rundown of some of the key tips and tricks you can use to more efficiently use Business Central, whether you’re new to the system or an experienced user:
Role Center
Within the Business Central Role Center home page, you can customize user profiles according to the role of each person. When they log in, they see only the functionality that pertains to their role. This will help them work more efficiently, since they will not have a screen cluttered with options they will not need to use.
Users can also add bookmarks or shortcuts for functionality they use on a regular basis to their home page, so they can quickly access the functions.
Tiles or Cues of information are part of the Role Center. This allows for quick, easy access to lists with Business Central. For example, open purchase orders, overdue sales invoices or approvals awaiting a response.
Role Center also provides a dashboard of your Outlook email activity. So right within Business Central, you can see failed emails, draft emails, and other email activity in the last 30 days—without switching over to Outlook.
Microsoft 365 Integration
In addition to Outlook, Business Central provides easy access to all Microsoft 365 applications, including Excel, Word, PowerPoint, and Teams. You can also access the Microsoft 365 admin function if you have admin rights.
The integration with Microsoft 365 lets you copy links from Business Central records and reports, then paste them into Outlook emails—where authorized users can click on the link to quickly access the information. You can also push Business Central data and records out to Excel. If you have the permissions, you can update the data and return it back into Business Central. An example of that would be to update Salesperson Code on the Customer records, without having to go into each individual record.
Dimensions
Dimensions are ways in which a company can categorize entries so you can track and analyze the data by the dimension values. Sometimes the value associated with General Ledger entries might not be a correct value.
It’s easy to add new Dimension values and make changes to existing values using a feature called ‘Correct Dimensions’. Business Central creates audit trails, so you can review who has made a change and when. You can also compare new values to old values. When analyzing Dimensions with the most recent release of Business Central, you now have more options on how you can filter the values.
General Ledger
Some of the Tips and Tricks for the General Ledger is the ability to set up deferral postings for expenses or revenues.
With the extended views for preview posting that Business Central offers, you can quickly identify the source of any issues in a journal entry. Business Central also has a few added features to prevent the accidental deletion of GL Accounts, GL Entries and posted documents.
For recurring journal reversal calculations, you can now specify the date when reversals take place.
FloatRates is a service that is available to automate currency rate integration on a daily, weekly, or monthly basis.
Banking
The banking module in Dynamics 365 is another key area for tips and tricks. You can set up direct debit claims to pull information from customer ACH files and create a payment reconciliation journal that pulls from credit card files, banking files, and other customer payment files.
Business Central will also email and resend remittance advice from payment journals and vendor ledger entries, create payments from vendor ledger entries, and how to post customer receipts from a posted Sales invoices list.
Customer and Vendor Interactions
Much of the value of Business Central comes from how it allows you to interact efficiently with your customers and vendors—a feature they appreciate as much as you do.
You can add efficiencies in this area by:
• Canceling finance charge reminders
• Creating default ship-to codes for each customer
• Setting quote expiration dates
• Tracking packages after posting and updating shipment information
• Consolidating customer and vendor balances
• Bringing recurring lines into the system
• Selecting multiple items at once to search or filter for information
• Ability to track non-inventory and service inventory items and post them to revenue and expense accounts
To Learn More
To learn more about Dynamics 365 Business Central, be sure to check out the Aspire 22* presentation by Diana Harvey, a Velosio Pre-Sales Solution Architect. She provides you with screenshot views and explanations of how to leverage all her tips and tricks. And if you need assistance with deploying or setting up Dynamics 365 Business Central to help your operations work more efficiently, contact Velosio today. We’re glad to assist with any questions you may have!